Revenue generated from such rentals supports the College’s general fund. A “major public event” is defined as a gathering which is likely to draw substantial additional traffic to the College for a specified period of time. This document is subject to periodic review and updating through the Office of the Vice President and Provost and the Office of Conferences and Events (or designate). Facilities Services provides this equipment without charge as long as it is being used on campus, and until College-sponsored users deplete inventory. Generally, College grounds are available only for College sponsored activities / special events.

Internal clients bear specific responsibilities in relation to their hosted events, which may include additional costs associated with the event, as well as other requirements as noted below in Responsibilities of Event Planners. Use of candles in Agnes Flanagan Chapel and Graduate Campus Chapel must be contained in glass votive holders, with the exception of candles used in the candelabras.

All external clients must purchase alcoholic beverages served at catered events from Bon Appétit unless exempted in advance by the Office of the Vice President and Provost or designate. Monitor the scheduling and management of events on campus and make timely recommendations for improvement. An OLCC-licensed server is required to serve alcoholic beverages on the Lewis & Clark College campuses.

Liability for candle damage to the premises will be the responsibility of individuals causing or permitting such damage, and these individuals will be liable for the total cost of repair.

This includes ensuring that event participants abide by College policies. Ten new enquiries, for example, or a meeting with your most important prospect, or a target percentage take-up of the offer you have on the day. are made through the Office of Conferences and Events, again at least three (3) weeks prior to the event.

The College will ensure timely communication among appropriate administrative offices to resolve potential transportation and parking problems in advance, factoring in variables of planned event date, time, location, and anticipated audience mix (on/off campus attendees).

Internal clients may provide alcohol beverages (through purchase or donation), as long as they are to be served by an OLCC licensed server. Rental fee required, but may be waived or discounted  at the discretion of the Vice President/Provost or designate in consultation with internal host. Community Users Private events, meetings or programs sponsored by faculty, staff, trustees, alumni and students which are not directly related to the academic program of the College. A certificate of liability insurance is required indemnifying Lewis & Clark/ or purchase of event specific liability insurance through insurance provider, in consultation with appropriate event staff member(s)*. The facility rental fee for use of chapel and reception venues will be the current room rental rate, with the rental deposit due with signed rental agreement. The College shall have the responsibility to pick up litter no later than the morning following an evening event of 500 or more attendees.

Grounds behind Frank Manor, including the terrace, are restricted use areas. If the graduation is held at Griswold stadium with an anticipated end time after 6:00 p.m. it shall be considered an. If alcohol is to be served, a College permit is required, and if guests are charged for alcoholic beverages, an appropriate Oregon Liquor Control Commission (OLCC) license is required (contact the Office of Conferences and Events for the applicable Lewis & Clark policies.



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